Trade Show

Banff Photography Summit (BPS) Trade Show

     One of the popular comments we received from the 2016 ILPA Summit exit survey was that you wanted us to increase the size of the trade show.  The message we heard from the exit survey was;  “Yes, we would like to see the trade show again next year with a more exhibitors.”  

     However, we also heard another clear message from exit survey.  Some of the 2016 Summit delegates stated, “We don’t want the Summit to turn into a sales event.”  What we collectively heard from the 2016 Summit delegates paraphrased into a single word was, “Balance,” when it comes to planning the 2017 ILPA Summit and trade show.  

And, we’re listening to you.

     This year we’ve increased the trade show size slightly.  We also integrated it better into the event so that you can see the latest and greatest products on the market with ease.  The Trade Show Exhibitors also clearly stated that they wanted to be in the main presentation room as well, because they wanted to see the Summit presentations too!  After all, the exhibitors are prolific photographers too!

 

The 2017 ILPA BPS Trade Show will have:

Eight booths and tables – available in two different sizes

     That’s roughly tripling the size of the trade show from last year.  We’re still pretty small, but we are growing at a steady and measured pace as we work hard to sustainably grow the Summit towards financial stability.  This year we added 6 more display booths/tables to the trade show for a total of 8 booths/tables.  

     We have 2 – 10’x10′ display booths and 6 – 8′ wide x 6′ deep table booths available for exhibitors to book.  

The Trade Show

Information grab station for Summit delegates:

     One of the 8′ x 6′ table display booth in the trade show will be an unmanned Summit information table where other exhibitors and the presenters may leave their business cards and promotional material.  This product information display/handout area will be in an unmanned table booth.  Some of the material on the tables in this booth will include informational brochures about the presenters, about ILPA and about other ILPA Pro photographers and ILPA Industry Partners that would like to display their material in an unmanned booth at the Summit.  The other trade show exhibitors will likely be leaving some of their material on tables in this booth as well.  This is a one stop, information grab station for the conference delegates.

 

Corner Booths are located on either side the entrance/exit

     These two booths occupy PRIME real estate at the Summit!  There are only two corner booths available in the trade show.  The two 10’x10′ display booths are located in the two corners of the room on either side of the main entrance/exit to the presentation room.  They are located inside of the main presentation room and offer prime visual lines  for your staff to see and listen to the presentations too.  The conference delegates will be walking right by these two corner booths every time they enter or exit the presentation room.  There will be plenty of foot traffic passing these booths during all of the presentations Friday evening and all day on Saturday.  Each corner booth/table booth comes with an included 6′ folding table, if requested ahead of time.  

Table Booths are along both sides of the presentation room

     The six 8’x6′ table booths are located beside each display booth along the side walls of the Summit presentation room.  Three table booths are on either side of the room.  Two table booths are already taken.  The seating for the Summit delegates is located in the middle of the room between the side walls which are lined by the trade show booths and tables.

     The trade booths are located in the presentation room along the two sides of the room, while the two corner booths are located beside the entrance/exit.  This exhibitor booth/table layout provides Summit delegates excellent, unobstructed visibility towards the front of the room to see and hear all the of presentations.  This layout also provides the people working in the corner and table booths good visibility towards the front of the room.  This will enable the booth attendees to also see and hear all of the presentations.  We know that our trade show exhibitors want to hear the presenters too, and we made sure that you will.  Lastly, Summit delegates and trade show booth/table attendees can mingle in a no pressure, casual and integrated fashion providing a good Summit experience for everyone involved.

     We heard you in the exit surveys that you collectively wanted to see what the trades have brought to the show a casual and relaxed manner.  But, you also clearly told us to make sure that the Summit didn’t turn into a sales event.  We think we designed the Summit with the perfect balance to give you the experience that you’re looking for.  

 

How to become a trade show exhibitor:

     Professional photographers and industry members are allowed to exhibit in the trade show.  However, ILPA Industry Partners and ILPA Professional Photographers will have the right of first refusal when renting a booth or table at the Trade show until October 31, 2017.  Also, if your business exhibited in the trade show last year, then we will be contacting you soon to ask if you want to come back to exhibit in the trade show again at the 2017 ILPA Summit.  

Trade show corner booths and table booths are now available to be booked.  Please, contact us to reserve your table or booth soon.  We will respond to your enquiry in a timely manner.  The right of first refusal will be given to ILPA Industry Partners and ILPA Professional Photographers.  One of the corner booths and three of the table booths are already reserved for returning exhibitors.

ILPA Professional Photographers will receive a 40% discount on booth/table prices.  And, ILPA Industry Partners wanting to book a booth/table in the trade show will receive a $200 discount on the already reasonably priced booths and tables.

Any professional photographer or photography related industry merchant may exhibit in the trade show.  Businesses that are ILPA Industry Partners will receive $200.00 off of the cost of their booth or table.  That means an ILPA Industry Partner will receive a 10′ x 10′ booth for just $100.

An ILPA Professional Photographer will a 40% discount on the cost of their trade show booth or table.  That discounted rate will work out to $180 for a 10’x10′ disply booth and an 8′ wide x 6′ deep table booth for $120.free if hat’s aor ILPA Professional Photographers

 

10’x10′ trade show corner booth – $300.00 – (2 corner booths remaining)

–   2 corner booths are available and they’re located on either side of the entrance/exit to the presentation room.

–   All Summit delegates have to walk by your booth every time they enter or leave the room.  This is prime space.

 

8′ wide x 6′ deep – trade show display table booths – $150.00 – (4 table booths remaining)

–   6 table booths are available, 3 located on either side of the room.  The seating section for the conference delegates is in the middle of the room between the two rows of display table booths set up along both lateral side walls.

–   Table booth locations start next to the corner display booths and extend along the side walls towards the front of the presentation room.

Display your business cards and brochures in your absence

     You can still promote yourself and your business at the Summit if you can’t make the Summit trade show to exhibit in person.  You may send us your promotional material to layout and display on a table for the conference delegates to pick up at their leisure.  We will announce the location of the brouchure table multiple times during the SUMMIT before and/or after presentations.  The presenters will be laying out their promotional material on this same table as well, so conference delegates are likely to wander over to pick up your printed material.  

The conference delegate Swag Bag!

     You can put promotional material into the Summit swag bag.  We encourage you to do that.  Every Summit delegate will receive a swag bag and everyone is likely to browse through all of the material in it.  

Cost for this target printed material display swag bag is:

Business card display on the brochure table – $10

Brochure display on the brochure table – $40

Add your branded thumb drives pre-loaded with your information placed in every swag bag – $50 (you supply the thumb drives loaded with the files you want on them)

Swag bag give away promotional material and gifts- ~$25-$75 depending on the product you us want to put in the bag for you

 

Roll-up banner display banners like this one:

Roll up display banner

Roll up display banner

⇐ Roll up display banners – $100/banner to setup and display your banner at the Summit if you’re not already renting a booth.  N/C if you are renting a booth.

You supply us with your roll up display banner(s), we’ll set them up for you in a high visibility location in the presentation room.  Everyone will have lots of time to read them throughout the weekend.  We will also include space to set out your business cards/brochures on the presenter info table when you purchase space to display your pop up banner.  Provide us with a shipping label and we will ship the banners back to you after the Summit.  We can arrange the return shipping after the Summit if a representative from your organization cannot attend in person.  Charges can be billed to your account after the Summit including the actual cost of the shipping + $25 handling charge. 

 

 

 

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